IT managers are increasingly challenged to find the most suitable and cost-effective meeting room configuration for their organizations. With COVID-19, organizations are advancing the meeting room tools at a faster pace to support remote collaboration. This transformation requires that meeting information such as whiteboarding and presentations are digitalized. When upgrading the meeting room, a non-interactive TV monitor is often simply replaced with a more powerful interactive display. Remote meetings then proceed via videoconferencing as before, but with added interactive capabilities. Yet another alternative to consider is adding a secondary interactive display to the existing meeting room – not to replace but to complement the existing display.
The Advantages of a Companion Whiteboard:
Better visual experience for remote users – By placing the interactive whiteboard at a 90-degree angle, remote users can finally view, follow, and engage with what is being captured on the interactive whiteboard. The remote teams participate equally as though they were physically in the room.
Flexibility– Some meetings only require video conferencing, and a simple TV monitor is sufficient. However, sessions such as in-room ideation require an interactive whiteboard display. And when remote users wish to contribute to the whiteboard, both the video conferencing and interactive displays are available to use. By having both a TV monitor and an interactive display in the room, the team has the most flexibility in selecting the appropriate tool for the meeting.
Cost -In the dual-display configuration, companies can extend the use of existing meeting-room TVs while simply adding digital whiteboarding capabilities. The dual display also allows better cost optimization. For example, instead of replacing an 86-inch TV with a costly 86-inch interactive display, IT managers may decide to keep the 86-inch TV but add a less expensive 65-inch interactive display instead.
Intuitive, no-hassle experience similar to dry-erase methods - By always leaving the companion whiteboard on, teams can capture ideas as naturally as they would on a dry-erase board. Simply walk up and use the digital whiteboard for ad-hoc ideation, brainstorming, Kanban, project management and more.
Where to Deploy?
The dual-display companion whiteboard solution is ideal for medium and large Meeting Rooms and Board Rooms. In this configuration, simply add an interactive InGlass display (55-inch to 86-inch). And for whiteboarding, the FlatFrog Board application works on the in-person room display, while the free online whiteboard for remote users facilitates participation on laptops for a full hybrid whiteboard experience.
FlatFrog is a provider of free online browser-based whiteboard (app.flatfrog.com).
FlatFrog has also designed patented InGlass™ touch display technology from the ground up, providing the best pen and touch input to mimic the intuitive feeling of a dry-erase board. InGlass™ touch displays are available through our partners, including Dell, Google, Samsung, SMART, Sharp, Ricoh, Avocor, CTOUCH and more (www.flatfrog.com/partners).